Weekly Planning
Template

PLANNING & ORGANIZATION TOOLS

A structured start-of-week exercise for aligning your time
with what matters most.

Intentional Weeks

Most leaders plan reactively - the week shapes itself around whatever arrives in the inbox. A weekly planning session, even a short one, changes that. It does not guarantee control over your week. But it does mean that when the week gets busy, you have already decided what matters most and structured your time accordingly.

The planning gap most leaders have is not between knowing their priorities and acting on them - it is between their stated priorities and where their calendar actually goes. This template makes that gap visible by asking you to name your priorities before you schedule anything, then build a week that reflects them.

The review section at the end is as important as the planning section at the start. Leaders who skip the review lose the signal: they cannot see the patterns in what keeps getting bumped, what consistently takes longer than expected, or what never makes it onto the list at all.

How to Use This Template

  1. Complete this on Sunday evening or Monday morning. Before the week starts, not during it.
  2. Name your top three priorities first. Not tasks - outcomes. What needs to be meaningfully different at the end of this week?
  3. Schedule deep work blocks before meetings. Protect time for the work that matters most before the week fills around it.
  4. Add personal commitments. These are not optional. If they are not on the plan, they are the first things to go when the week gets busy.
  5. Do the weekly review. Ten minutes at week's end. It is the feedback loop that makes each subsequent week more accurate.
1

Weekly Plan

Top 3 Priorities This Week

What needs to be meaningfully different by Friday?

1
2
3
Deep Work Blocks
Day Time Block Focus
Monday
Tuesday
Wednesday
Thursday
Friday
Key Meetings & Commitments
Day Meeting / Commitment Prep Needed?
2

Weekly Plan (continued)

Personal Commitments

What personal commitments need to be protected this week?

What to Watch

What is most likely to derail this week's plan? How will you handle it?

Weekly Review

Complete at week's end - Friday afternoon or Sunday before planning the next week.

What did I complete this week?

What carried over? Why?

What surprised me about how I spent my time?

What will I do differently next week?

3

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