Weekly Time Use Review

PLANNING & ORGANIZATION TOOLS

Record one week of time use and draft
one optional schedule experiment

Using a One-Week Snapshot

This review provides a simple place to record selected time blocks for one week. Entries are a partial self-report, not a complete or objective account of time, productivity, effort, or value.

After recording, compare the categories in your own terms and sketch one optional schedule experiment. The page does not identify wasted time, validate an ideal allocation, or prove why a week felt effective or difficult.

How to Use This Audit

  1. Complete Section 1 first. Spend one full week logging actual activities in the weekly time log before filling out any other section. Retrospective entries may be incomplete; note uncertainty instead of discarding the page.
  2. Log in real time, not from memory. Fill in each time block at the end of that block, or set a brief reminder at each transition. Record near the activity if practical, or mark an entry as an estimate.
  3. Complete Sections 2 and 3 after the tracking week. Add estimated category totals, then note any context or question you want to explore.
  4. Use Section 4 to redesign. The redesigned week is your output - a draft schedule experiment that reflects both your real constraints and your priorities.
1

Weekly Time Use Review

Section 1: Weekly Time Log

Log actual activities in each block as they happen. Use brief labels: deep work, email, meeting, admin, reactive, commute, lunch, personal. Do not plan - record.

Time Block Monday Tuesday Wednesday Thursday Friday
7:00 - 9:00 am
9:00 - 11:00 am
11:00 am - 1:00 pm
1:00 - 3:00 pm
3:00 - 5:00 pm
5:00 - 7:00 pm
2
Section 2: Time Category Analysis

Complete after your tracking week. Total the hours in each category from Section 1, then write your ideal allocation. Calculate the gap.

Category Actual hrs/week Ideal hrs/week Gap (+/-)
Deep work (focused, uninterrupted)
Meetings (scheduled)
Email and admin
Commute and breaks
Reactive tasks (unplanned requests)
Personal and recovery
Total
Section 3: Activities I May Want to Change

Record activities or contexts you may want to keep, change, share, or discuss. Use your own labels.

Activity or Context Frequency Estimated Time Possible Change or Question
Daily / Weekly Keep   Change   Share   Ask
Daily / Weekly Keep   Change   Share   Ask
Daily / Weekly Keep   Change   Share   Ask
Daily / Weekly Keep   Change   Share   Ask
Daily / Weekly Keep   Change   Share   Ask
3
Section 4: Redesigned Week

Using what you learned from Sections 1-3, sketch your ideal week. Label each block with category and intention. Mark protected blocks clearly.

Time Block Monday Tuesday Wednesday Thursday Friday
7:00 - 9:00 am
9:00 - 11:00 am
11:00 am - 1:00 pm
1:00 - 3:00 pm
3:00 - 5:00 pm
5:00 - 7:00 pm
Protected Blocks I Am Committing To
1.
2.
3.
4

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