Self-Productivity
Assessment

Planning & Organization Tools

Find the gaps between effort and output.

Why This Assessment Matters

Busy and productive are different things, and most professionals confuse them. High effort with low output usually points to one of three problems: unclear priorities, too many task switches, or doing work that should be delegated. This assessment maps where your time actually goes so you can redirect it where it matters.

The goal is not to find out how hard you work. The goal is to find the gap between where your time goes and where it should go - then close it.

How to Use This Assessment

  1. Work through each section in order. Do not skip ahead. Each section builds on the previous one.
  2. Rate and answer honestly, not aspirationally. The value comes from an accurate picture, not a flattering one.
  3. In Section 4, choose your top 3 blockers from Section 3 and commit to one specific change for each.
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Section 1: Productivity Self-Rating

Rate yourself from 1 (rarely) to 10 (consistently) on each skill. Use the Notes column to record what's behind a low score.

Skill Rating (1–10) Notes
Task prioritization – I work on high-impact tasks first
Focus and deep work – I protect blocks of uninterrupted time
Meeting management – I attend only meetings that need me
Communication efficiency – I respond in batches, not constantly
Delegation – I hand off work that others can do
Saying no – I decline requests that don't serve my priorities
Energy management – I do demanding work when my energy is highest
Deadline reliability – I complete commitments on time without heroics
Scoring Guide — Total: _______ / 80
64–80 Strong foundation. Focus on your 2–3 lowest scores.
45–63 Several gaps are limiting output. Target the lowest 3 first.
Below 45 Systemic productivity issues. Start with priorities and delegation.
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Section 2: Time Leak Audit

List up to 6 activities that consume significant time in your week. Estimate hours, rate value created, and identify delegation potential.

Activity Hours/Week Value Created
High / Medium / Low / None		 Delegatable?
Yes / No

Any activity rated Low or None value that takes 2+ hours/week is a time leak. Any activity marked Yes for delegation is a leverage opportunity.

Section 3: Productivity Blockers

Check all that apply to you regularly:

Unclear priorities – not sure what matters most
Too many meetings – little room for actual work
Constant interruptions – pulled off task repeatedly
Perfectionism – more time spent than tasks warrant
Procrastination – delay starting difficult or ambiguous tasks
Poor delegation – holding onto work others could handle
Digital distractions – phone, email, and notifications fragment focus
Unclear boundaries – accepting requests outside priorities
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Sections 3 & 4: Blocker Detail & Optimization Plan

For each of your top 3 blockers, document a specific example, what it cost you, and the concrete change you will make.

Blocker 1
Blocker name:
Specific example from this week:
What it cost me:
Blocker 2
Blocker name:
Specific example from this week:
What it cost me:
Blocker 3
Blocker name:
Specific example from this week:
What it cost me:
Optimization: Blocker 1
Specific change I'll make:
When I'll implement it:
What I'll measure:
Optimization: Blocker 2
Specific change I'll make:
When I'll implement it:
What I'll measure:
Optimization: Blocker 3
Specific change I'll make:
When I'll implement it:
What I'll measure:
4

Before Your Next Session

These questions are designed to deepen the work you completed in this assessment. Bring your answers to your next coaching session.

Reflection Question 1

Look at Section 2. Which "Low" or "None" value activities take the most time? What would have to be true for you to stop doing them – or hand them to someone else?

Reflection Question 2

In Section 4, you identified specific changes. What is the real obstacle to making them? Not the blocker itself – but what has kept you from addressing it already?

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